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Senior PA

  • to €50K
  • Dublin 4
  • Permanent

Link Personnel have been retained by our client, a Top Professional Services Firm to hire a Senior PA.  The successful candidate will provide high quality, proactive and experienced PA support to senior Partners and the Head of Ireland.

Salary:  to €50K

Benefits:  Pension, Healthcare, Hybrid working, 25 Day AL (increasing with service), career progression

The Role: 

  • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
  • Identifying and recommending cost efficient options for complex travel arrangements
  • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
  • Work collaboratively with all Finance teams to proactively support fee earners’ financial performance including client billing and reports, management of matter balances and working capital
  • Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
  • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firm wide best practice protocols
  • Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
  • Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV’s; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
  • Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
  • Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
  • Delegate appropriate tasks to Document Production including conversion and amendment of legal documents and transcripts
  • Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfill all elements of the role
  • Adheres to the firm’s risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
  • Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires

The Candidate:

  • Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation
  • Three years’ experience (or equivalent) gained within a comparable environment and at an appropriate level
  • Willingness to work flexibly to meet client needs
  • High degree of competence in the use of Microsoft Office suite
  • Proven experience of exceptional client service
  • Detail focused and experience of working in a fast paced office environment
  • Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently
  • Commitment to exceeding expectations and goals
  • Experience of 3E, iManage, Chrome River and InTapp an advantage

If this Senior PA vacancy sounds like you, call Orla NOW on 01 8456312 for details.  

Speak to the experts with the direct LINK to the best Senior PA jobs in Ireland.

01 8456312

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