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Legal Secretary – Real Estate

  • to €48K
  • Dublin 2
  • Permanent

Link Personnel have been instructed by our client, an International Law Firm and new to the Irish Market, on a Legal PA Vacancy.  This is a secretarial and administrative role supporting a team of Partners, Associates and Solicitors in the Real Estate & Construction Department.  Offering an excellent Salary, a wide range of benefits and hybrid working, this is a great opportunity for a motivated Legal Secretary on the lookout for their next move.  Call Orla Craig NOW to discuss all details on 01 8456312.

Salary :  to €48k

Benefits:  Hybrid working, Pension, Healthcare, Bonus, 25 Days AL increasing with Service, 35 hour working week

The Role: 

  • Diary & Travel management and assist with practical arrangements in relation to meetings
  • Tracking referrals and managing other Business Development tasks.
  • File management
  • Open & close files in line with firm procedures.
  • Save and store documents electronically in the firm’s practice management system.
  • Attend to electronic and hard copy filling accurately and on a daily basis.
  • Prepare invoices, narratives and all other accounts related documentation from the firm practice management system and in accordance with the firm’s accounts procedures.
  • Liaise with Accounts department on preparation of bills.
  • Deal with incoming and outgoing cheques and electronic transfers.
  • Managing and assisting with responding to audit queries.
  • Produce high quality documentation from firm templates, precedents or create from blank as instructed to include, but not limited to, postal correspondence, email correspondence, memoranda, reports, agreements, presentations, minutes and invoice narratives.
  • Use BigHand digital dictation system, edit from hand written drafts and occasional copy typing.
  • Create, amend and manage transactional documents (including compare & version control).
  • Comply with presentation standards and house style.
  • Manage telephone calls and take accurate messages and manage all routine non-legal enquiries.
  • General office support as required regarding photocopying, printing and binding of documents.
  • Access Land Direct/PRA/Search4Less and other firm approved websites for searching purposes.
  • Order and process couriers.
  • Undertake overflow secretarial work arising within the office and to assist others when the circumstances arise.

Property/Conveyancing Duties

  • Prepare and arrange registration of Land Registry or Registry of Deeds documents including use of the Land Direct website.
  • e-stamping.
  • Requisitions on Title.
  • Scheduling title documents.
  • Preparing Contracts for Sale, Deeds and closing documents (i.e. Section 72 etc).
  • Preparing Leases and all manner of commercial property documents.
  • Dealing with Banks/Councils/Government departments (NPPR etc.)/Vendor/Purchaser Solicitors.
  • Preparing completion statements.
  • Preparing Booklets of Title.
  • Assisting with managing the undertakings register.
  • Liaise directly with clients and third parties in relation to queries and updates where relevant.

If this Legal Secretary vacancy sounds like you, call Orla NOW on 01 8456312.

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