Link Personnel have been instructed by our client, an International Law Firm based in Dublin 4, on a Legal Secretary Vacancy within the Employment Law Team.  Working with an expanding and progressive team, the role offers opportunity for growth and career progression.  Call Orla NOW on 01 8456312 for details

Salary :  to €50K

Benefits:  Pension, Healthcare, 25 Days AL, Hybrid working, Life Assurance, Income Protection.

The Team 

• The Employment team provide practical guidance on a range of employment law matters, to include management of disciplinary processes, management of absence, performance, employee relations and equality issues, gender balance in the workplace, diversity and inclusion initiatives, health and safety and statutory compliance.
• They are trusted advisors to a wide range of businesses, including international corporates, financial institutions and public and private sector organisations.
• Their lawyers are recognised across leading legal publications including Chambers and Legal 500 and they have a strong culture of support and collaboration and, as a member of the team, you will be encouraged

Duties:

• Work collaboratively with all Finance teams to proactively support fee earners’ financial performance including client billing and reports, management of matter balances and working capital.
• Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required.
• Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols.
• Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files.
• Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate.
• Identifying and recommending cost efficient options for complex travel arrangements.
• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource.
• Support the head of Employment in initiatives to drive the employment team forward such as precedents and other intranet resources.
• Prepare court pleadings, document management, Due Diligence reports, prepare letters of advices.
• Serve as the primary point of contact for clients of the employment team.
• Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV’s; using the Business Development hub and credentials database; assisting with bids, tenders and pilots.
• Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required.
• Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way.
• Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts.
• Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role.
• Adheres to the firm’s risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance.
• Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaire.

The Candidate:

•  At least 3 years’ Legal PA experience (or equivalent) gained within a comparable environment and at an appropriate level. Experience in Employment Law and/or Litigation is beneficial.
• Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation.
• Be a confident stakeholder manager, with evidenced experience of engaging with internal and external stakeholders of all levels.
• Adopt a consultative and thorough approach to tasks.
• Maintain efficient diary and task management across a range tasks, ensuring the accuracy and levels of service expected within a high performing team.
• Have enthusiasm, resilience and ambition to find solutions to problems.
• Remain calm and optimistic in time sensitive situations or under pressure.
• Willingness to work flexibly to meet client needs.
• High degree of competence in the use of Microsoft Office suite.

If this Employment Law Legal Secretary sounds like you call Orla on 01 8456312 for details

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