Our Client is an International Law Firm based in Dublin 4 and have instructed Link Personnel on a Relief Reception and Office Support Vacancy.  This is a great opportunity for a professional and motivated candidate who enjoys variety in a role as well as working as part of a team.  Call Orla NOW on 01 8456312 to chat through details.

Salary :  Depending on experience 

Benefits:  Pension, Healthcare, 25 days annual leave, Life Assurance

The Role

To provide cover for the Reception team and to support the efficient running of the mail, print and records management and facilities services for the office.

Duties include:

Relief Receptionist

• Provide back-up cover for the Reception team’s planned and unplanned absences
• Provide excellent frontline service to clients, make visitors feel welcome and present an excellent first impression of the firm.
• Manages a busy computerised telephone system promptly and efficiently.
• Responsibility for the efficient running and upkeep of the client meeting room / conference area.

General

• Supports the Office Services, Facilities and Reception teams in providing a high quality, seamless service to the office
• Supports with stock control and replenishment of general office supplies
• Conducts the daily banking duties (including bank runs) and outgoing mail runs
• Meets deadlines by working efficiently and maintaining a high level of productivity
• Takes full responsibility for quality and accuracy checking of all outgoing work
• Other duties as may from time to time be reasonably required

Support for the General Office Team

Provides absence cover and general support fulfilling responsibilities including:

• Supporting office and desk planning and the set up for new starters (in conjunction with the IT Team)
• Records management tasks including timely recording, storage and retrieval of the firm’s legal documentation/records to/from onsite Strong room and offsite storage facility and responding to reactive requests
• Reprographics, occasional high-volume photocopying, printing, scanning and binding of documentation in line with the firm’s presentation standards. Ensure printers/copiers are adequately and correctly loaded across the office.  Corrects machine issues (e.g. clears paper jams, refill toner etc. Organise service calls as required)
• Induction training for new hires on use of Photocopier/Printer/Scanner and General Office equipment
• Collect and process outgoing mail (sort and frank outgoing post, registered post and DX post)
• Handle incoming and outgoing deliveries via courier in-house booking systems (when required)

Health & Safety

• Ensures compliance with all procedures relating to Health & Safety and safe working practices and statutory requirements related to the respective service area.

Knowledge, skills and experience required (bespoke to role)

Our ideal candidate will need the following skills:

• No prior experience required, full training will be provided
• Conscientious with excellent attention to detail
• Excellent time management, prioritisation and organisation skills
• Self-motivated and disciplined
• Ability to stay calm under pressure and work to deadlines
• Team player
• Ability to communicate effectively
• IT literacy in MS packages (Outlook; Word; Excel) etc
• Flexibility to work beyond core hours to meet client needs
• Ability to create and maintain accurate records

If this Relief Reception and Office Support role sounds like you, call Orla NOW on 01 8456312 to chat through details.

Speak to the experts with the direct LINK to all the best Reception and Office Support roles in Ireland

www.linkpersonnel.ie