We’ve been instructed by our Client, an International Law Firm in Dublin 2, to hire an Office and Billing Coordinator who will be responsible for their day-to-day administrative/secretarial support and monthly billing for the fee-earners.

Salary:  to €40K depending on experience

Benefits:  Pension, Healthcare, Bonus, Annual Review, Bike to Work Scheme, Travel Tax incentives.

The Role:

• Monthly Billing duties which will include, liaising with relevant fee-earners and Finance teams to ensure any amendments and PO numbers are accurate.
• Assist their UK based team with any follow up for payment of unpaid invoices in Dublin.
• To keep track of all invoices received from foreign law firms as well as local Dublin Suppliers and ensure they are sent over to the UK team for processing.
• To manage the petty cash float for the Office and to provide regular expenditure summaries.
• Managing both an effective electronic and hard copy filing system for the Office.
• Ensuring accurate dispatch of mail, organising couriers and opening, sorting and recording of all in-coming mail and distributing to relevant parties.
• Liaising with clients regularly and meeting and greeting them when required.
• Answering the phone and greeting clients in a professional manner and answering any queries where appropriate.
• To manage fee-earner diaries, ensuring it is kept up to date with information and times.
• To schedule any internal and external meetings, while ensuring all arrangements are in place.
• Photocopying and scanning documents.

The Candidate:

• 2-3yrs previous office experience, ideally within professional services.
• Excellent communication skills.
• Ability to use own initiative with a pro-active approach to tasks.
• Flexible individual who is a team player.
• Confident when speaking on the phone to clients.
• Strong organisational skills with a good eye for detail.
• Excellent organisational skills

If this Office & Billing Coordinator Role sounds like you, call Cormac NOW for full details on 01 845 4651.

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01 845 4651