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Company Secretarial Assistant

  • to €40k
  • Dublin 2
  • Permanent

Our client, a leading Law Firm in Dublin 2 is searching for a Company Secretarial Assistant. The Company Secretarial Assistant will assist in daily support of the Funds Company Secretarial Team. Call US now on 01 845 6312 for more info!

Salary: to €40k

Benefits: Pension, 23 Days Holidays, Annual Review, Bonus, Travel Tax Saver Scheme, Canteen Facilities and more

Key Responsibilities:

  • Provide company secretarial support in corporate governance and regulatory compliance
  • Scanning and filing of minutes as required.
  • Preparing agendas for meetings; saving documents received from the contributors the meetings in the required format; providing support with the preparation of the Minutes of meetings, if required
  • Prepare documents from precedents and update models and
  • Produce and amend high quality documentation from digital dictation and hand-written drafts
  • Generate reports
  • Assist Fee Earners with monthly, quarterly & yearly Billing requirements
  • Assist Fee Earners in relation to obtaining information for Anti-Money Laundering & Terms of Engagement
  • Monitor and manage Fee Earner emails, calendars and contacts
  • Monitor Fee Earner voicemails
  • Manage a daily/weekly reminder task list for any calls/emails outstanding
  • Carry out departmental specific tasks & undertake ad-hoc projects as required
  • Set up conference calls/video conferencing (including all relevant detail required in meeting request)
  • Book meeting rooms and catering
  • Prepare documentation for client meetings
  • Assistance with follow-up actions arising from all Board Meetings

The Candidate:

  • Experience in a Company Secretarial department.
  • Familiarity with Diligent board pack production software (or similar software) (preferred but not a pre-requisite)
  • Excellent organisational skills
  • Experience taking minutes a PLUS but not a MUST.
  • Ability to work both as part of a team and on own initiative when necessary
  • Flexible approach to work and people
  • Strong oral and written communication skills

If this Company Secretarial Assistant Sounds Like You, Call Cormac NOW on 01 845 6312.

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