Our Client, an International Law Firm, has instructed us to source an Administrator to join their busy Company Secretarial Dept.  The ideal candidate will have 3 years+ administration experience within a Corporate environment.  Excellent organisational skills, attention to detail and good initiative is key to this role.  This is a fast paced role working to deadlines so ability to prioritise and multi-task is essential.

Salary :  Depending on experience

Benefits:  Pension, Healthcare, Life Cover, Serious Illness Benefit, 23 Days Annual Leave

The Role:

• Liaise with legal and service providers for reports and other documentation required for board packs.
• Create and compile board packs using PDF Collator or Board Vantage.
• Record and file all documents on our document management system (DMS).
• Prepare Board Meeting Agenda for Company Secretary review.
• Liaise with relevant parties to organise Board meetings.
• Organise and circulate hard and soft copy Board packs to directors following Company Secretary approval.
• Organise all aspects of the meeting, including: room booking, IT facilities, catering, car parking etc.
• Prepare attendance sheets for Board meeting.
• Draft minutes and action points from meeting for Company Secretary approval.
• Update client information as required.
• Ad hoc administrative duties as required.

The Candidate:

• Minimum 3-4 years administrator experience in a corporate environment.
• Third level qualification.
• Excellent written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Strong interpersonal and client facing skills.
• Professional manner and approach.
• Ability to work on own initiative and also as part of a busy team.
• Ability to multi-task and has a flexible attitude.
• Proficient user of Microsoft Office

If this Company Secretarial Administrator role sounds like you, call Orla NOW on 01 8456312 for full details

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