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Facilities Site Manager (Dublin)

  • €65k
  • Dublin
  • Permanent

Our Client, a 3rd party provider working with a large pharmaceutical firm, requires a Facilities Site Manager for their Administrative offices in West Dublin. The role will also require travel to a site in Shannon 3-4 days per month. Experience with both office and Warehouse environments a big plus. There will be one direct report on the team as well as established sub-contractors.

Salary: €65k

Benefits: Full Health Care, Double Benefit Contribution, Increased Holidays with years of Service


Main Tasks

  • Manage the client relationship.
  • Compile client reports, including monthly metrics.
  • Assist Operations manager with managing sub contractor relationships.
  • Support Operations manager in the resolution of issues with stakeholders, internal and external.
  • Ensure to communicate in due time all relevant information to the client and to the Operations Manager.

Daily Business

  • Implementing best practice within the organisation.
  • Implementation of actions for continuous safety, environmental, quality and economic improvement.
  • Set up sustainable systems to maintain all services to the highest standards for the client at all times
  •  Adjustment and control of budget for site and its optimisation.
  •  Identification of potential operational risks and possible consequences.
  • Tracking of SLA performance.
  • Participate in exchanges of good practices with other sites, including development of innovations.
  • Ensure services to each site are completed to client’s satisfaction, complete follow up internally or with sub contractors where necessary in a timely, effective and efficient manner.
  • Tracking of all work orders, PM’s, CM’s, CR’s, Requests on a regular basis throughout the day. Where necessary review of contracts with external parties and SLA requirements.
  • Review scope of work to ensure all areas are met and where necessary develop action plans for close out of any gaps identified.
  • Supervise implementation of the training plan as per the SLA.
  • Manage safe work plans, emergency response plans and mitigation plans, including business continuity and critical supplier identification and mitigation.
  • Ensure compliance of all activities with laws, guidelines and relevant regulations and client procedures.
  • Act as point of contact with the client.
  • Report issues that may have a significant impact or consequence as per procedures.
  • Ensure the contract is being adhered to in all areas and highlight any potential gaps to the Operations Manager.
  • Involve Managers in discussions with the client where necessary to achieve suitable resolution.
  • Ensure all teams have the necessary skills, technical expertise and guidance to complete their roles, including completion of annual performance reviews and career development of personnel where necessary.

Premises Management

  • Cost effective management of site buildings and grounds
  • Manage Soft Services help desk & FMIS and ensure all calls and requests are closed out in a timely manner
  • QEHS and compliance expectations
  • Always adhere to all country and site safety protocols. Ensure safe work practices at all times, risk assess work tasks when required to diminish unsafe situations. Liaise with site safety officers and asked for advice when required. Always ensure colleagues and own safety at all times. When lifting or working at heights follow all site safety procedures. Propose actions for continuous safety improvement.
  • It is the responsibility of the position to strictly adhere to procedures and any issues identified are raised immediately.

The Person

  • Degree (Mechanical, Electrical or Chemical) preferred but not essential.
  • Management experience.
  • Experience with O&M acquired in pharmaceutical, electronics, chemical or suitable regulated industry.
  • Experience of (utilities, waste management, multi-technical maintenance, maintenance of buildings, reception and shipping etc) and Soft Services (Catering \ Security \ Reception)

If this Facilities Site Manager role sounds like YOU, Call US!

Speak to Cormac Spencer on 01 845 6312.

Speak to the Experts with the Best Facilities Jobs in Dublin

Link Personnel

01 845 6312

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